Human resource management is an essential part of every serious company. Whether we are talking about training employees, hiring fresh blood, ensuring that labor laws are respected, managing contracts, or handling paid vacations, HR processes are a vital part of every organization. Without the HR department to handle the logistical parts, a company will slowly fall apart.
In the past, HR was seen solely as a manual process, with varying numbers of people handling the issues. However, things are changing, with automation having an increasingly bigger role in some big companies. With that being said, a hotly debated issue in corporate circles is not whether you should sack your whole HR department and replace it with robots, but rather if automated tools have the potential of helping HR employees do a better job. For this reason, we have decided to feature several human resources management tools and let you decide for yourself if your company needs them.
The Benefits of Having an Automated HR Management
Whenever ‘’automation’’ is mentioned in the news media or during Internet discussions, the first thing that comes to mind for people holding jobs at risk of automation is, ‘’Oh, so I guess I will be out of a job in a few years’’.
But that is not necessarily true. HR employees spend most of their workday on being very busy reading endless documents, signing papers, and handling boring logistical issues. For many HR employees, theirs is a tiring, thankless job with grave consequences on the firm in the event of a major error. Fortunately, automation solves that exact issue by allowing employees to take full advantage of the software and instruct it to perform tasks that are unsuited for our flimsy mortal brains.
Since your employees will no longer have to worry about accomplishing menial day-in-day-out tasks like managing paid leave tables and wage calculations, they will be more willing to tackle tasks that require critical thinking skills in creative ways. Here are a few more benefits of automating HR processes:
- Software can handle menial and tedious tasks such as maintaining employee databases and coordinating training courses;
- Automation can add an entirely new level of flexibility to the whole HR process by ensuring consistency regardless of physical location.
Disadvantages of Not Automating the HR Process
Going further, here are the disadvantages of not using any sort of automation in the HR department:
- Having your employees perform repetitive and tedious tasks can lead to a department-wide loss of efficiency. Instead of leveraging their skills in the hopes of solving important company issues, the productivity and willingness to commit goes down the drain;
- Humans are prone to errors, and there is nothing you can do about that, regardless of training and meetings. Tasks such as calculating payrolls and vacation days, distributing projects, assigning people to different teams, nurturing talent, and managing inconsistencies can be easily done by machines.
- Some candidates might get a wrong idea about your company because of bad experiences. Even if the candidate does not get the job, it is only courteous that they receive a call or an email from HR with the decision. Things are even worse if they are hired and do not hear back from HR. These things tend to happen, and their likelihood of occurring is directly proportional to the number of tedious tasks employees are swamped with.
Now that we have established how automation can improve the whole HR process, let us take a look at some of the tools…
The neatly stylized KiSSFLOW is an online cloud-based workflow automation tool whose purpose is to provide companies with a reliable and stable platform. HR managers and other people responsible can use it to create and modify workflows and HR tasks according to the specificities of said company. The software comes with 10 stock HR apps that the department can customize as they wish.
So, what does KiSSFLOW do exactly? Its tools are designed to handle approval workflows for performance appraisals, employee onboarding, timesheets, requests, and other activities specific to the HR department. Another neat thing about it is that it supports third-party tools, so there is no risk of data loss or incompatibility between the tools.
Another highly reliable HR management platform is Breezy HR. It is aimed at all types of companies, regardless of their size. Furthermore, it can be integrated seamlessly into existing HR tools, and any issues related to integration, migration, and data transfer are handled automatically by the tool. Besides being excellent for the recruitment process, it can also be used to keep track of current employees and streamline communication between departments on all levels. It is also fully compatible with recruitment platforms such as LinkedIn.
iCIMS Talent Acquisition
iCIMS is essentially an employee onboarding software that offers many features for both job candidates and HR employees. Job seekers can use this software to search for career opportunities, while businesses, particularly those with a higher degree of focus on HR, can simplify the talent acquisition process by making use of the tools provided by the software.
While job seekers can find this tool useful, its focus is mainly on businesses. The platform helps companies micromanage certain factors related to talent seeking and hiring quality employees, and filter through the candidates based on predetermined criteria. Furthermore, iCIMS Talent Acquisition includes social media integration, job board posting, and a search engine linked to recruitment websites.
Thanks to its intuitive and very specific features, iCIMS Talent Acquisition, can be a highly effective tool in the hands of talented HR employees who want to find creative ways to make the recruitment process more transparent and faster.
ADP is a cloud-based HR tool that you could consider the ‘’jack of all trades’’ of HR automation. Unlike other similar tools that provide specific functions and solutions, ADP brings all HR tasks under one roof, from filing taxes and seeking and managing talent to handling payrolls and quantifying work time. Its versatile nature is the reason so many companies prefer ADP over other complicated types of software which, put in the wrong hands, can cause more issues than there were before.
HR automation is still a sensitive subject in the corporate world because people fear that they might lose their jobs. While some companies have gone all the way and have fully automatized their HR processes, most firms have taken a steady approach and opted for a mixed solution.
Since an HR department ran entirely by humans has more disadvantages than advantages, there is no reason why companies should not automatize at least those tasks that are tedious enough to cause a decline in productivity and motivation. These tools, and many others that we have not had a chance to cover have the potential of creating a more transparent and relaxing work environment.
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